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Proposal Manager (100% Onsite from Day One)

Tallahassee, FL Posted: 08/08/2022

Required Skills and Experience

  • A minimum of 3 years of related proposal or business development experience.
  • Excellent communicator - oral communication and technical writing skills.
  • Excellent writing, editing, and formatting skills, with the ability to translate technical concepts into concise and compelling proposal documents.
  • High proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and SharePoint.

Primary Responsibilities

  • Manage the successful development of competitive, cogent, and compelling proposals through effective collaboration across teams.
  • Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
  • Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements.
  • Manage all aspects of the response timeline, including the content contributors and subject matter experts, response process, plan, and overall timeline.
  • Develop the proposal schedule, outline, compliance matrix, proposal development plan, and proposal template.
  • Manage, own, and effectively leverage template driven response tools (RFPio, MS Office Products, etc)
  • Establish and maintain the SharePoint/RFPio site for each proposal.
  • Work with the proposal team to determine author assignments and integrate win strategy themes and value proposition into all client communications.
  • Prepare and lead efficient proposal kickoff meetings and daily status calls, ensuring activities adhere to the proposal development plan.
  • Provide insight, leadership, and work guidance to authors and guide business teams on all proposal content.
  • Take ownership of the quality of the proposal and final delivery by performing rigorous quality assurance checks on draft and final documents.
  • Manage the development of oral presentations, discussions, and proposal revisions.
  • Conduct and document proposal lessons learned and implement actions to improve process efficiency.
  • Consistently check in with client to determine if additional information has been provided and follow-up with client once response is submitted.
  • Coordinate with and assist our marketing team, design professionals, and subject matter experts in the development and production of written and visual materials including marketing material.
  • Think creatively to develop innovative content tailored to the client in a variety of delivery methods (video, microsites, interactive methods, and others)
  • The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role.
  • Exceptional project management skills (planning, delegating, agile), with a high attention to detail and ability to manage simultaneous workstreams.
  • Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
  • Working knowledge of a professional services organization.
  • Driven, motivated, and values collaboration.
  • Ability to coach, influence, motivate, and manage others.


  • Bachelors degree or equivalent experience, preferably in fields such as Business, Marketing, Communications, Information Technology, or similar.
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