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Office Administrator

Tallahassee, FL Posted: 06/24/2021

  • Provides administrative support and assistance on special projects as requested or needed.
  • Works in a cooperative manner with managers, supervisors, coworkers, customers and the public.
  • Answers, screens and routes all incoming calls, promptly and courteously.
  • Greets and announces visitors in a friendly and professional manner.
  • Receives and promptly distributes incoming messages, priority packages, and other deliveries.
  • Distributes incoming and outgoing mail.
  • Scans, copies and sends any document/mail to the required person.
  • Maintains inventory of office supplies. Works closely with Lakeland office and have orders approved and placed from Lakeland office.
  • Coordinates with Lakeland office in Ordering, distributing business cards, gifts etc.
  • Maintains office services, including placing service calls on office equipment, phone service providers, cleaning services, water supply, landscaper, contractors, etc.
  • Assists in the planning and scheduling of meetings, set up and initiate Zoom/TEAMS meetings and sets up Conference Calls, calendar invites and webinars.
  • Coordinates with Lakeland office for consultant’s/Kyra staff’s travel arrangements, hotel reservations, event planning.
  • Update and maintain client/employee contact information.
  • Setup and organize files and other records.
  • Perform miscellaneous errands locally to the UPS,  FedEx, post office, print shop, etc.
  • Maintains and updates all information into CRM system on a timely basis.
  • Reviews and maintains expense reports of consultants and sends for payment processing to Lakeland.
  • Help coordinate Tallahassee events and schedules.
  • Assists, supports, and tracks RFQ responses.
  • Performs any additional tasks assigned.
  • 3+ years of office administration experience.
  • Associate degree or higher preferred.
  • Able to work independently.
  • Must have excellent writing and communication skills.
  • Proficient in MS Office software (Word, Excel, PowerPoint, Outlook).
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